Admin publishing adjustments/Closing Dates
When month end or year end is closed in Quickbooks, Dext will still override the bill date of anything in process. Would be amazing to have either a close out lock for anything prior to that closing date (and ability to change the invoice date to the current period) or the ability to have an admin priviledge granted to change the date/description with a note to adjust this.
Currently we need to take an approved invoice out of approvals, edit the date, leave a note about why we edited the date, re-send it for approval, and then go approve it ourselves because the invoice will be flagged as a duplicate in our PO review for the approvers. This means only accounting can publish to ensure compliance and takes a lot of billable time away from key people who can override approvals.
Tami Klufas
shared this idea
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Julie Aston
commented
block for putting invoices past a certain date such as i have balanced a month and shut it off an a supplier sends us a invoice late and i forget and it knocks my figures out
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Julie Aston
commented
a block on entering invoices past when its been balanced by month say i have balanced october can i put a stop entering after the date say a supplier sends us a invoice in november and pubklish it forgetting and it knocks my figures out
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Michele Grisdale commented
This is a feature that is critical as it happened to me again today. When the Xero file is unlocked for end of quarter or year, Dext will allow items through in the reporting period. It would be excellent to be able to enter a lock into Dext so this doesn't happend. It will flag the user to make the date after the lcok date.
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Alpesh Patel
commented
Lock date to prevent item being published before lock date. It will help to keep accounting data unchanged one year-end is finished. It will stop publishing items in the pervious year once the year-end of the previous year has been completed.